What a small fleet really costs

Ask a tradesperson what their van costs and they will quote this week’s fill-up. It is the most visible expense because it comes round often. But it is far from the only one.

The costs you don’t see go by

• Maintenance and repairs, irregular but heavy
• Insurance and annual taxes
• Tyres
• Days when the vehicle is off the road and earns nothing

Think per mile

Adding up expenses is not enough: a vehicle that does a lot of miles costs more in absolute terms, but sometimes less per mile. Bringing every cost back to distance travelled lets you compare different vehicles and spot the one drifting.

One currency, no hidden conversion

When expenses are made in several currencies, adding them up silently distorts everything. Honest separate totals beat a single wrong number.

Keep, repair or replace

With complete costs tracked month by month, the decision becomes factual: when a vehicle’s maintenance stays above the others for a long time, it is time to think about it.

Odolia gathers fill-ups, expenses and maintenance per vehicle, works out the real cost and exports it in one click. Without typing: receipts and invoices are photographed.